Guest bills

Bills with service charge and VAT done for you.

Every charge and payment in order, with the balance always visible. Service charge and VAT are worked out the way hotels in Nepal quote prices.

Service charge, VAT and currency worked out on every bill. No sums by hand

How the tax works

Quote the price you want the guest to pay.

Publish a price that already includes service charge and VAT. The bill shows room revenue, service charge and VAT on separate lines for your tax return, and the three add up to your published price.

Tathyastra adds 10% service charge to the room revenue, then 13% VAT on the room revenue plus service charge, the standard method in Nepal. A Rs 26,660 night becomes Rs 21,448.11 room revenue, Rs 2,144.81 service charge and Rs 3,067.08 VAT.

Each night keeps the price it was sold at, so changing tomorrow's price never changes tonight's bill. At checkout, every unpaid night is included, so the total on screen is the whole stay.

A guest bill showing the room charge, a deposit, a refund, the service charge and VAT breakdown, and the balance due — A Rs 26,660 room night, split into room revenue, service charge and VAT.

Features

Every kind of bill a hotel in Nepal needs.

Two bookings, one bill, or a group bill split room by room.
Deposits and part payments, each saved with the time and the name of who took them.
Two currencies on one bill: a rupee balance and a dollar balance, each paid in its own currency.
Restaurant and services charged to the room, appearing once, in the right place.
Discounts on their own line, as a fixed amount or rounded to a clean total. Large discounts need a manager.
Travel agent billing: what each agent owes, and what they have paid.
Your PAN printed on every bill.

Questions we get asked

Straight answers.

Do our rates have to include service charge and VAT?

No. Set your rates as inclusive or exclusive and Tathyastra bills accordingly. Most hotels choose inclusive: the guest pays the published price, and the bill still shows the three lines.

Can a guest pay in dollars?

Yes. A bill can hold a rupee balance and a dollar balance at the same time. A guest quoted in dollars at check-in pays in dollars at checkout, even if the exchange rate changes.

How do group and company bills work?

Combine bookings on one bill, or split a group bill room by room. Sell 30 rooms for one agreed price and it is split across the rooms to the paisa, and split again if a room is added.

Is service charge added to restaurant orders too?

You choose per item. It is on by default and can be turned off where it doesn't apply, such as laundry or airport pickups.

How to calculate service charge and VAT Cash and shifts Channel manager

Bring the bill that always causes trouble.

In the walkthrough we build it live, from booking to paid bill, using your own prices.

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